Best Apps to Scan a Schedule into Your Calendar (2026)
Whether it's a class timetable, a work roster, or a season of sports games, manually entering every event into your calendar is painful. These apps use AI and OCR to scan your schedule and create calendar events automatically.
1. Image2Cal (Web)
- Platform: Web (works on any device with a browser)
- Pricing: 2 free scans a week, or Pro subscription for unlimited
- Best for: Multi-event schedules, screenshots, flyers
Image2Cal is a web-based tool that uses multiple AI models (GPT-5, Claude, Gemini) to extract events from any image. It handles complex schedules with many events well and exports directly to Google Calendar, Outlook, or .ics files. The AI chat assistant (Pro feature) lets you manage your calendar with natural language.
Standout feature: Processes up to 10 images at once (Pro) and extracts all events from each, making it ideal for multi-page schedules.
2. Photo2Calendar (iOS)
- Platform: iOS only
- Pricing: $7.99 one-time purchase
- Best for: iPhone users who want a native app experience
Photo2Calendar uses Google Gemini for OCR and extracts event details from photos. The one-time pricing is attractive for users who dislike subscriptions. However, it's limited to iOS and lacks web access or Google Calendar direct integration.
3. Calendara (iOS + Web)
- Platform: iOS and Web
- Pricing: Freemium
- Best for: Users who want two-way Google Calendar sync
Calendara claims 90%+ accuracy on most schedules and supports handwritten text. Its two-way Google Calendar sync is unique — changes you make in Calendara automatically update in Google Calendar and vice versa.
4. TimeTree (Android)
- Platform: Android
- Pricing: Free (built into the TimeTree app)
- Best for: Android users already using TimeTree for shared calendars
TimeTree added an "Event Scan" feature that uses AI to extract events from photos. It's free and built into an already-popular shared calendar app. The downside is limited export options — events stay within TimeTree.
5. Manual Method: Google Lens + Calendar
- Platform: Any (Google Lens is on Android, iOS, and web)
- Pricing: Free
- Best for: One-off events where you don't mind some manual work
Google Lens can extract text from any image. Copy the text, then create a calendar event manually with the extracted details. It works in a pinch but is tedious for schedules with multiple events.
Comparison Summary
| App | Platform | Price | Multi-Event | Google Cal |
|---|---|---|---|---|
| Image2Cal | Web | Free / Pro | Yes (up to 10 images) | Direct add |
| Photo2Calendar | iOS | $7.99 once | Yes | .ics export |
| Calendara | iOS + Web | Freemium | Yes | 2-way sync |
| TimeTree | Android | Free | Yes | No |
| Google Lens | Any | Free | No (manual) | Manual |
Our Recommendation
For most users, Image2Cal offers the best balance of features, flexibility, and pricing. It works on any device (no app install needed), handles multi-event schedules, and integrates directly with Google Calendar. The 2 free scans a week are enough for casual use, and Pro unlocks unlimited scans for regular power users.